📦 Job Description: Adding Inventory Items (Admin)

Keeping our inventory up to date ensures everyone knows what resources are available and where to find them. Please follow this process Keeping our inventory up to date ensures everyone knows what resources are available and where to find them. Please follow this process carefully whenever you add new items.

Note: Items are added in the WordPress Admin under Tools → Infra Inventory. Front-end overview pages show lists only and do not include the add form.

Responsibilities

• Enter all new items into the Finca Yuyo inventory system.
• Select the correct location path (Project → Quarter → Sixteenth → Zone → Subzone).
• Ensure data is complete and accurate.
• Update immediately after placing items into storage.

Step-by-Step

1. Log in to WordPress as an Administrator (or authorized role with access).
2. Go to Tools → Infra Inventory.
3. In the Add new item section, select the location using the cascading dropdowns:
   • Project → Quarter → Sixteenth → Zone → Subzone (optional)
   • Only valid combinations are shown (based on the location hierarchy).
   • The page keeps the form in view and remembers your last location for the next item.
4. Fill in the fields:
   • Item name — clear and descriptive (e.g., “Rice 5 kg bag”).
   • Brand — if available (e.g., “Diana”).
   • Model — optional, for equipment.
   • Internal code — leave empty to auto-generate (id + 1000), or enter your own (letters, numbers, spaces allowed, e.g., 53 a).
   • Quantity — exact count or units.
   • Location details — optional note (e.g., “top shelf, left side”).
   • Notes — expiry date, fragile, borrowed, etc.
5. Review your entries and click Add item.
6. A green confirmation appears. The list above updates, and your location selection stays prefilled for adding the next item.

Example

• Item name: Rice
• Brand: Diana
• Quantity: 2
• Location details: Plastic box, middle shelf
• Notes: New delivery, expires May 2026

Rules & Tips

• Always add items under the correct Zone/Subzone.
• Use plural only if multiple items (e.g., “Mug” vs. “Mugs (12 pcs)”).
• Add immediately — delays cause losses or duplicates.
• For equipment, always include brand + model.
• If unsure about classification, ask the Inventory Coordinator.
• Internal code policy:
  • Blank → auto id + 1000 after save.
  • Manual codes (e.g., 53 a, A-12) are accepted as entered.

Completion Criteria

✅ Item appears in the list above.
✅ Quantity and details are correct.
✅ Location matches the physical storage place.